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Canadian Public Health Association

Call for submissions

Submission deadline: Thursday 14 July

The Conference Organizing Committee is now accepting submissions for presentation at CIC 2022. Submissions may be in the form of an oral or poster presentation, or a 90-minute symposium or workshop. 

We encourage submissions that feature current immunization and vaccinology research, evidence-based and ethical policy recommendations, and practice measures to help us better control preventable diseases and improve public confidence in vaccines.

Submissions can be uploaded in English or French and will be peer-reviewed according to the language of the abstract. Simultaneous interpretation will not be provided and French submitters must be comfortable presenting in English.

Submissions must apply to one of the following learning streams: 

  • Informing and implementing policy
  • New developments in vaccines and their use
  • Optimal practice
  • Vaccination in specific populations
  • Vaccine confidence and uptake
COVID-19 VACCINATIONS
In order to provide a safe meeting place, all persons participating in the 2022 Canadian Immunization Conference must provide proof of vaccination status in order to receive their conference materials.

Acceptable proof of vaccination status is a physical or digital vaccination receipt issued by a provincial or territorial government along with government-issued photo ID.

Failure to provide acceptable proof of vaccination status will result in a denial of access to the conference and the forfeiture of all registration fees. The Conference Secretariat will not be responsible for any ancillary expenses related to someone being denied access to the conference.

Conflict of Interest
The Canadian Public Health Association supports the Canadian Medical Association's Policy on Guidelines for Physicians in Interactions with Industry. A conflict of interest may exist if a presenter is affiliated with, or has financial interest in a commercial organization that may have a direct or indirect interest in the subject matter of his/her topic presentation. This policy is not intended to prevent a presentation and the information you disclose will not influence the review of your abstract.  

As the conference will be seeking accreditation by the Royal College of Physicians and Surgeons of Canada (RCPSC), all symposiums and workshops must include three learning objectives that meet their guidelines. Learning objectives should be concise, specific and identify the outcomes or actions that participants can expect to demonstrate as a result of attending the session.

    Abstract Submissions

    Given the very high quality of abstracts that we receive, submissions will be scheduled in the most appropriate format (oral or poster presentation) for the program. The goal is to create a concise but comprehensive oral program while featuring the posters in a complementary and interactive format.

    Each individual may submit a maximum of two abstracts as Presenting Author. Abstracts presented at a previous conference can be submitted. During the submission process you will be prompted to indicate where the abstract was previously presented and if new data will be presented at the conference. 

    Oral Presentations

    Accepted presentations will be grouped into 90-minute sessions that share a common topic or complimentary theme. Each presentation is 10 minutes followed by a 5-minute discussion period facilitated by a moderator. Presenters may use slides to accompany the presentation. Accepted presenters will be asked to submit a pre-recorded video presentation (10 minutes maximum) OR a digital poster (PDF) to facilitate online viewing in the Presentation Gallery after the Conference.

    Poster Presentations

    Presenters will engage with participants during a dedicated poster presentation session on Wednesday 7 December from 13:30 - 15:00. Our aim is to promote the importance of posters as an opportunity to transfer knowledge in an interactive format. Accepted presenters will be asked to submit a digital poster to (PDF) facilitate online viewing in the Presentation Gallery after the Conference.

    All submissions must use the MS Word template, other file types are not accepted.

    REVIEW CRITERIA

    Research

    • Research addresses a gap in existing literature and evidence known to date.
    • Problem addressed by the research is clearly articulated.
    • The methodology supports the purpose of the study.
    • Validity of the conclusions based on the results.
    • Research demonstrates innovation appropriate to the advancement of vaccinology.

    Download the Research Template

     

    Policy

    • Definition of the problem demonstrates the need for a change in policy.
    • Research methodology is clear and transparent and appropriate stakeholders were engaged.
    • Results and analysis supports the policy recommendation.
    • Policy recommendations demonstrate innovation.

    Download the Policy Template

     

    Practice – Programs

    • Program need and objectives address an important issue.
    • Program methods and activities address the issue and includes evaluation.
    • Results and outcomes used indicators that are valid and reliable.
    • Program demonstrates innovation.

    Download the Practice - Programs Template

    Symposiums and Workshops

    We are accepting applications for 90-minute sessions that facilitate the exchange and dissemination of immunization research excellence, advances in surveillance, programs and practice and the latest in policy innovations related to a specific conference stream.  

    We encourage diversity in the organizing team and speakers. This includes diversity of viewpoint and thinking regarding the topics discussed at the symposium or workshop, gender, race, affiliations, seniority, geographic location, etc.

    Industry-led applications are not accepted. Applications may include one (1) speaker from industry as long as that person is not the session chair or moderator.

    SYMPOSIUMS

    Symposium speakers should offer a coordinated exchange on a common topic or complimentary theme and we recommend a maximum of three speakers plus a moderator. Sessions are 90-minutes and total presentation time should not exceed 60-65 minutes. For the remaining time, speakers should take part in a moderated Q&A. 

    REVIEW CRITERIA

    The following criteria evaluate each symposium: 

    • The impact of the symposium topic is significant.  
    • Participants will be able to apply the information they learn in the symposium to their day-to-day research, policy or practice setting.
    • Description reflects an emerging or new perspective on a vaccinology and/or immunization topic or issue.
    • Proposed speakers will present diverse perspectives that will enrich the discussion.
    • Learning objectives clearly describe what knowledge participants are expected to learn from attending the symposium.

    All submissions must use the MS Word template, other file types are not accepted.

    Download the Symposium Template

    WORKSHOPS

    Sessions are 90-minutes and facilitators should be experienced in leading sessions and encouraging participants to contribute to the discussion. Workshop proposals must include elements to generate lively interactions among participants and facilitators.

    REVIEW CRITERIA

    The following criteria evaluate each workshop: 

    • The impact of the workshop topic is significant.  
    • Participants will be able to apply the information they learn in the workshop to their day-to-day research, policy or practice setting.
    • Description reflects an emerging or new perspective on a vaccinology and/or immunization topic or issue.
    • The workshop format is interactive and will engage participants. 
    • The learning objectives are clearly described and articulate what skills participants are expected to demonstrate a result of attending the workshop.

    All submissions must use the MS Word template, other file types are not accepted.

    Download the Workshop Template

    Submission deadline: Thursday 14 July

    SUBMISSION GUIDELINES

    Submissions must meet the following criteria to be eligible for peer review: 

    • Submissions must be uploaded using the online portal. E-mail submissions are not accepted.   
    • All submissions must use the appropriate Word template.
      • Abstract submissions must not exceed 300 words not including title and section headings.
      • Symposium and workshop symposiums must not exceed two (2) pages. 
    • Presenting Authors may submit a maximum of two abstracts and data presented at other conferences may be submitted.
    • The submitting author certifies that all co-authors and/or co-presenters agree to the submission.

    Submit your proposal

    SUBMISSION ACCEPTANCE

    • Each submission is reviewed and scored by at least two independent peer reviewers and final decisions regarding acceptance will be made by the Organizing Committee.
    • Submitters will be notified of the selection by Tuesday 6 September.
    • An LCD data projector, microphone, computer (PC), screen and an audio-video connection are included as part of the standard audio visual package in each session room. 
    • Accepted abstracts presenters will be asked to submit a pre-recorded video presentation (10 minutes maximum) OR a digital poster (PDF) to facilitate online viewing in the Presentation Gallery after the conference.

    REGISTRATION

    • All speakers who present must be registered for at least one day of the conference by Friday 14 October in order to be included in the program. 
    • Exhibitor and sponsor passes CANNOT be used by presenters.
    • No financial assistance is available for registration, travel, or accommodation fees.