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Canadian Public Health Association

Presenter Technical Guidelines


Oral presentations
Symposium and workshops
Digital posters 

ORAL PRESENTATIONS

Live Oral Presentations are 60 minutes in length and each session has seven (7) presenters. Following an introduction by the session moderator, the pre-recorded presentation for each speaker will be played. During the remaining session time, presenters will take part in a live moderated Q&A with participants. 

Questions are submitted via a chat function and your session chair will select and read attendee questions and prompt the appropriate panelist to answer. 

As presentation time is limited, one presenter per abstract can be designated to answer questions.

Required Presentations

Presentation 1: Three (3) minute (maximum) pre-recorded presentation

  • Presentation will be played during the live session followed by a joint Q&A with all presenters.
  • To avoid any real-time technical difficulties, presenters are required to pre-record their live presentation. Pre-recorded audio is required; video is optional.
  • Presentations must be submitted as an MP4 file. Review the full recording instructions to learn how to use Zoom, PowerPoint, and Keynote and export files.

Presentation 2: Ten (10) minute (maximum) presentation

  • Presenters can upload a PowerPoint or Keynote presentation only, pre-recorded audio and video is optional.
  • Presentation are available once the virtual platform opens. Registered participants will be encouraged to view the presentations in advance of the live session.
  • Presentations will be available in the Presentation Gallery to registered participants for one year.

Recording Options

CPHA is offering two options for recording your presentation. Download the full recording instructions to select the best options for you.  

Option 1 - Zoom 
Record audio and video synced with your presentation file. 

Option 2 - Microsoft PowerPoint or Keynote
Record audio with your presentation in Microsoft PowerPoint or Keynote Presentation.

File Naming

Please use the following naming convention: FirstInitialLastName_PresentationFormat_length.mp4

Example: JWilliams_Oral Presentation_3minutes.mp4

Recording tips

  1. Use as quiet area and ensure your microphone is close your mouth. Avoid using the built-in microphone on your computer.
  2. Avoid areas that have echo. Small rooms with sound dampening fabrics such as carpeting, curtains, and furniture are best.
  3. Do a test recording and review the final presentation for sound and picture quality.

All presentations and files must be submitted by 17:00 EST Tuesday 8 September. 
Upload instructions have been emailed to presenting authors.

SYMPOSIUMS AND WORKSHOPS

Live Symposium and Workshops are 60 minutes in length. Following an introduction by the session chair, the speaker presentations will be played for a maximum of 35 minutes. During the remaining session time, presenters will take part in a live discussion and moderated Q&A with participants. 

Questions are submitted via a chat function and your session chair will select and read attendee questions and prompt the appropriate panelist to answer. 

Live sessions will be recorded and available online for one year after the Forum. When creating presentation material, ensure your content is free from sensitive or confidential information.  

Session agenda: Presenters will be asked to complete a session agenda that outlines the order of the presentations.

Post-session discussion forums will be available for presenters and participants to engage further after the live session. 

Required Presentations

Presentation 1: Three (3) minute (maximum) pre-recorded promotional video 

  • One video per session. The presentation will be available to registered presenters once the virtual platform opens.
  • Pre-recorded audio is required; video is optional.
  • Presentations must be submitted as an MP4 file. Review the full recording instructions to learn how to use Zoom, PowerPoint, and Keynote, and export files.

All pre-recorded presentations and files must be submitted by 17:00 EST Tuesday 8 September. 
Upload instructions have been emailed to presenting authors.

Presentation 2: Thirty-five (35) minute (maximum) presentations to be played during the live session

  • Each session panelist can upload a unique presentation or, it can be one or two presentations per session. Maximum presentation time for all panelists must not exceed 35 minutes.
  • CPHA is offering two options for your presentations:
    • If presenters wish to present the slides live with no pre-recorded audio or video, presenters can upload a PowerPoint or Keynote presentation with no pre-recorded audio and video.
    • To avoid any real-time technical difficulties, we strongly encourage presenters to pre-record their presentations. 

Recording Options

Option 1: Pre-recorded Presentations  

  • Pre-recorded audio is required; video is optional.
  • Presentations will be played during the live session according to the session agenda. 
  • Presenters can use Zoom to record their audio and video synced to their presentation.  To record audio only, use PowerPoint or Keynote. Review the full recording instructions to learn how to use Zoom, PowerPoint, and Keynote, and export files.
  • Presentations must be submitted as an MP4 file.

Option 2: Live Presentations 

  • No pre-recorded audio or video is required. Presenters speak live to the presentations
  • Presentation will be played during the live session according to the session agenda. 
  • Presentations must be submitted as a PowerPoint or Keynote file.

File Naming

Please use the following naming convention: FirstInitialLastName_PresentationFormat_length.mp4

Example: JWilliams_Oral Presentation_3minutes.mp4

Recording tips

  1. Use as quiet area and ensure your microphone is close your mouth. Avoid using the built-in microphone on your computer.
  2. Avoid areas that have echo. Small rooms with sound dampening fabrics such as carpeting, curtains, and furniture are best.
  3. Do a test recording and review the final presentation for sound and picture quality.

All presentations and files must be submitted by 17:00 EST Tuesday 8 September. 
Upload instructions have been emailed to presenting authors.
 

digital poster presentations

Digital posters will be presented in the Poster Gallery. There is no set presentation time, instead registered participants will be encouraged to view the posters and connect with presenters in the Meeting Hub. 

Required Presentations

Digital Poster

  • PDF in landscape orientation (16:9 aspect ratio)  

Optional 10-minute maximum presentation (MP4 file required)

  • Pre-recorded audio is required; video is optional.
  • Presentations will be available in the Presentation Gallery to registered participants for one year.

Recording Options

CPHA is offering two options for recording your presentation. Download the full recording instructions to select the best options for you.  

Option 1 - Zoom 
Record audio and video synced with your presentation file. 

Option 2 - Microsoft PowerPoint or Keynote
Record audio with your presentation in Microsoft PowerPoint or Keynote Presentation.

File Naming

Please use the following naming convention: FirstInitialLastName_PresentationFormat_length.mp4

Example: JWilliams_Oral Presentation_3minutes.mp4

Recording tips

  1. Use as quiet area and ensure your microphone is close your mouth. Avoid using the built-in microphone on your computer.
  2. Avoid areas that have echo. Small rooms with sound dampening fabrics such as carpeting, curtains, and furniture are best.
  3. Do a test recording and review the final presentation for sound and picture quality.

All presentations and files must be submitted by 17:00 EST Tuesday 8 September. 
Upload instructions have been emailed to presenting authors.
 

HAVE QUESTIONS

Contact us at conference@cpha.ca or 613-725-3769, extension 126.

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