Main navigation english

Canadian Public Health Association

Presenter Technical Guidelines


SYMPOSIUMS AND WORKSHOPS

Live Symposium and Workshops are 55 minutes in length. Following an introduction by the session chair, the speaker presentations will be played for a maximum of 30 minutes. During the remaining 25 minutes, presenters will take part in a live discussion and moderated Q&A with participants. 

Questions are submitted via a chat function and your session chair will select and read attendee questions and prompt the appropriate panelist to answer. 

Live sessions will be recorded and available online for one year after the conference. When creating presentation material, ensure your content is free from sensitive or confidential information.  

Session agenda: Presenters will be asked to complete a session agenda that outlines the order of the presentations.

Post-session discussion forums will be available for presenters and participants to engage further after the live session. 

Required Presentations

Presentation 1: Three (3) minute (maximum) pre-recorded promotional video 

  • One video per session. The presentation will be available to registered presenters once the virtual platform opens.
  • Pre-recorded audio is required; video is optional.
  • Presentations must be submitted as an MP4 file. Review the full recording instructions to learn how to use Zoom, PowerPoint, and Keynote, and export files.

Presentation 2: Thirty-five (35) minute (maximum) presentations to be played during the live session

  • Each session panelist can upload a unique presentation or, it can be one or two presentations per session. Maximum presentation time for all panelists must not exceed 35 minutes.
  • CPHA is offering two options for your presentations:
    • If presenters wish to present the slides live with no pre-recorded audio or video, presenters can upload a PowerPoint or Keynote presentation only.
    • To avoid any real-time technical difficulties, we strongly encourage presenters to pre-record their presentations. 

Recording Options

Option 1: Pre-recorded Presentations  

  • Pre-recorded audio is required; video is optional.
  • Presentations will be played during the live session according to the session agenda. 
  • Presenters can use Zoom to record their audio and video synced to their presentation. To record audio only, use PowerPoint or Keynote. Review the full recording instructions to learn how to use Zoom, PowerPoint, and Keynote, and export files.
  • Presentations must be submitted as an MP4 file.

Option 2: Live Presentations 

  • No pre-recorded audio or video is required. Presenters speak live to the presentations
  • Presentation will be played during the live session according to the session agenda. 
  • Presentations must be submitted as a PowerPoint or Keynote file.

File Naming

Please use the following naming convention: FirstInitialLastName_PresentationFormat_length.mp4

Example: JWilliams_Oral Presentation_3minutes.mp4

Recording tips

  1. Use as quiet area and ensure your microphone is close your mouth. Avoid using the built-in microphone on your computer.
  2. Avoid areas that have echo. Small rooms with sound dampening fabrics such as carpeting, curtains, and furniture are best.
  3. Do a test recording and review the final presentation for sound and picture quality.

Submission Deadlines

All files must be submitted by 17:00 EST on the following dates:

  • Friday 25 September: Pre-recorded 3-minute promotional video (MP4 file) and session agenda
  • Tuesday 6 October: Presentations for the live session (pre-recorded MP4 file or PowerPoint slides) and live polling questions.

Upload instructions will be emailed to the presenting authors.  

Presentation Gallery 

Due to the reduced presentation time, we are unable to present the oral, program showcase or poster presentations live, and instead, these abstracts will be presented in the Public Health 2020 Presentation Gallery. There is no set presentation time, instead registered participants will be encouraged to view the presentations and interact directly with presenting authors by e-mail.

Presentation Files

To be included in the Presentation Gallery, presenters have the option to submit the following. All presentations will be available in the Presentation Gallery to registered participants for one year. We encourage all presenters to include contact information in the presentations to foster connections and ongoing collaborations.

  • A PDF digital poster in landscape orientation (16:9 aspect ratio); and/or  
  • a 10-minute maximum, pre-recorded presentation (MP4 file required)
    • Pre-recorded audio is required; video is optional

Recording Options

CPHA is offering two options for recording your presentation. Download the full recording instructions to select the best options for you.  

Option 1 - Zoom 
Record audio and video synced with your presentation file. 

Option 2 - Microsoft PowerPoint or Keynote
Record audio with your presentation in Microsoft PowerPoint or Keynote Presentation.

File Naming

Please use the following naming convention: FirstInitialLastName_PresentationFormat_length.mp4

Example: JWilliams_Oral Presentation_3minutes.mp4

Recording tips

  1. Use as quiet area and ensure your microphone is close your mouth. Avoid using the built-in microphone on your computer.
  2. Avoid areas that have echo. Small rooms with sound dampening fabrics such as carpeting, curtains, and furniture are best.
  3. Do a test recording and review the final presentation for sound and picture quality.

Submission Deadline

All recordings and files must be submitted by 17:00 EST Friday 9 October. Upload instructions will be emailed to presenting authors.  

HAVE QUESTIONS

Contact us at conference@cpha.ca or 613-725-3769, extension 126.

Return to the top of the page.