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Canadian Public Health Association

Directives techniques de présentateur

Les directives techniques sont disponibles uniquement en anglais. Si vous avez des questions, veuillez contacter conference@cpha.ca.

SYMPOSIUMS 

Symposiums are 60 minutes. Following an introduction by the session moderator, speakers can present (live or pre-recorded presentations are played) for a maximum of 40 minutes. During the remaining 20 minutes, speakers take part in a live discussion and moderated Q&A.  

Questions are submitted via a chat function and the moderator will select and read participant questions and prompt the appropriate panelist to answer. Moderators will need to connect to two platforms: a Zoom link to present and the conference virtual platform to view participant questions.

Sessions are recorded and available online for one year after the conference. When creating presentation material, speakers must ensure content is free from sensitive or confidential information. 

Session agenda
The session will be run by an audio visual technician. Speakers will complete a session agenda that outlines the order of the presentations and include live polling questions and answers (if this feature will be used). The final agenda will be provided to the AV technician to ensure your session is executed according to your planned outline. 

Final session agendas must be submitted by 17:00 EDT Wednesday 8 June.

Symposium Presentation Options

Option1: Live Presentations

  • Speakers can screen share or upload a PowerPoint or Keynote file in advance.
  • During the session, speakers will be given access to a virtual cue to advance slides during the presentation. 

Option 2: Pre-recorded Presentations

  • Each speaker can prepare and upload a unique presentation or, it can be multiple presentations per session.
  • Review the comprehensive recording instructions to pre-record your presentation.
    • Presenters can use Zoom to record their audio and video synced to your presentation
    • PowerPoint or Keynote can be used to record audio only.
    • Presentations must be saved as an MP4 file.
  • Use as quiet area and ensure your microphone is close your mouth. Avoid using the built-in microphone on your computer.
  • Do a test recording and review the final presentation for sound and picture quality.

All pre-recorded presentations and files must be submitted by 17:00 EDT Wednesday 8 June.

SYMPOSIUM AND WORKSHOP KEY DATES

Date Deliverable
Monday 2 May Notification of presentation date and time
Thursday 5 May Preliminary program launched
Tuesday 10 May Confirm final list of speakers and affiliations
Tuesday 31 May Speakers complete the conflict of interest disclosure site
Tuesday 24 May Final program launched
Monday 6 June All speakers to be registered for the conference
Wednesday 8 June Confirm session agenda and final date to submit presentation files
Fri 10 June or Mon 13 June Session rehearsal with AV tech

Workshops

Workshops are 60 minutes and generate lively interactions between speakers and participants. A minimum of two (2) of the following audience engagement strategies must be included as part of the session structure. 

  • Live polling
  • Breakout rooms for group discussion
  • Large facilitated group discussion
  • Facilitated Q&A

Questions are submitted via a chat function and the session moderator will select and read participant questions and prompt the appropriate panelist to answer. Session moderators will need to connect to two platforms: Zoom interface to present and Slido to view participant questions. 

Live sessions are recorded and available online for one year after the conference. When creating presentation material, speakers must ensure content is free from sensitive or confidential information. 

Session agenda
The session will be run by an audio visual technician. Speakers will complete a session agenda that outlines the order of the presentations and include live polling questions and answers (if this feature will be used). The final agenda will be provided to the AV technician to ensure your session is executed according to your planned outline. 

Final session agendas must be submitted by 17:00 EDT Wednesday 8 June.

Workshop Presentation Options

As workshops are developed to be highly interactive, we highly encourage all presentations to be live. 

Option1: Live Presentations

  • Speakers can screen share or upload a PowerPoint or Keynote file in advance.
  • During the live session, speakers will be given access to a virtual cue to advance slides during the presentation.  

Option 2: Pre-recorded Presentations
If necessary, and, will not detract from participant interaction, speakers may choose to pre-record presentations.

  • Each speaker can prepare and upload a unique presentation or, it can be multiple presentations per session.
  • Review the comprehensive recording instructions to pre-record your presentation.
    • Presenters can use Zoom to record their audio and video synced to the presentation
    • PowerPoint or Keynote can be used to record audio only.
    • Presentations must be saved as an MP4 file.
  • Use as quiet area and ensure your microphone is close your mouth. Avoid using the built-in microphone on your computer.
  • Do a test recording and review the final presentation for sound and picture quality.

All pre-recorded presentations and files must be submitted by 17:00 EDT Wednesday 8 June.

    brief oral abstract

    Virtual abstracts are presented on Wednesday 15 June or Thursday 16 June from 13:25 - 14:10. Your presentation date and upload instructions will be e-mailed in advance of the conference. 

    During these highly interactive sessions, participants connect with speakers to view the presentations, ask questions and exchange ideas. On the day of your presentation, you must be prepared to speak in three unique presentation blocks:

    1. 13:25 – 13:38 
    2. 13:40 – 13:53
    3. 13:55 – 14:08 

    During each presentation, participants will join speakers in their private presentation, and speakers will deliver a brief oral presentation (10 minute maximum) followed by a 3 minute discussion period.

    Speakers MUST keep track of time and ensure that you start and end your presentations at the designated times. Notifications will be sent 30 seconds before a presentation end time.

    Required Presentations

    Presentation 1: Live presentation on Wednesday 15 June or Thursday 16 June

    • Each presentation is 10 minutes and you can prepare a PowerPoint or Keynote presentation (15 slides maximum) to present the key findings of your work.  
    • You will screen share your presentation for participants to view during the live presentations.
    • Watch this instructional video to familiarize yourself with the platform and prepare for your presentation. Presentations are not recorded.
    • All speakers will be encourage to schedule a rehearsal. Only one speaker can present live.
    • The file does not need to be submitted in advance of the conference.

    Presentation 2: Digital Poster (PDF) OR pre-recorded video presentation (maximum 15 minutes)

    • Participants will have access to your presentation as of Friday 10 June and be encouraged to view your presentation in advance of the conference.
    • Presentations will be available in the Presentation Gallery to registered participants for one year.
    PDF Poster
    • PDF files must be 5MB or smaller
    OR  
    Pre-recorded presentation
    • Multiple presenters can be included on the recording. 
    • Review the comprehensive recording instructions to pre-record your presentation.
    • File must be saved as an MP4 file.

    The presentation file (PDF or video) must be submitted by 17:00 EDT Monday 6 June. Upload instructions will be emailed to presenting authors. 

    VIRTUAL PRESENTATION FEATURES

    Presenters have access to a number of interactive tools:

    • Grant up to 30 participants access to your presentation
    • Screen sharing 
    • Create and implement live polling and show results 
    • Post questions in the discussion forum 

    When visiting your presentation, participants will be able to:

    • Request to join 
    • Ask questions verbally or post in the Q&A box 
    • Interact with the presenter and other participants in the Discussion Forum
    • Participate in live polling
    • View the PDF and pre-recorded presentation 

    QUESTIONS

    Contact us at conference@cpha.ca or 613-725-3769, extension 126.