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Canadian Public Health Association

Directives techniques de présentateur

Les directives techniques sont disponible uniquement en anglais. Si vous avez des questions, veuillez contacter le Service des conférences de l’ACSP.

Workshops
Abstract Presentations

SYMPOSIUMS 

Symposiums are 60 minutes. Following an introduction by the session moderator, speakers can present (live or pre-recorded presentations are played) for a maximum of 40 minutes. During the remaining 20 minutes, speakers take part in a live discussion and moderated Q&A.  

Questions are submitted via a chat function and the moderator will select and read participant questions and prompt the appropriate panelist to answer. Moderators will need to connect to two platforms: Zoom interface to present and Slido to view participant questions. Slido instructions will be sent in an email in advance of the conference.

Live sessions are recorded and available online for one year after the conference. When creating presentation material, speakers must ensure content is free from sensitive or confidential information. 

Live Polling
If you plan to use live polling, session speakers and the moderator will be granted access to Slido to program live polling questions.

Questions should be programmed by Friday 1 October. If necessary, questions can be programmed and/or updated during the live session. 

Session agenda
The session will be run by an audio visual technician. Speakers will complete a session agenda that outlines the order of the presentations. 

Symposium Presentation Options

Option1: Live Presentations

  • Speakers can screen share or upload a PowerPoint or Keynote file in advance.
  • During the session, speakers will be given access to a virtual cue to advance slides during the presentation. 

Option 2: Pre-recorded Presentations

  • Each speaker can prepare and upload a unique presentation or, it can be multiple presentations per session.
  • Review the comprehensive recording instructions to pre-record your presentation.
    • Presenters can use Zoom to record their audio and video synced to your presentation
    • PowerPoint or Keynote can be used to record audio only.
    • Presentations must be saved as an MP4 file.
  • Use as quiet area and ensure your microphone is close your mouth. Avoid using the built-in microphone on your computer.
  • Do a test recording and review the final presentation for sound and picture quality.

All pre-recorded presentations and files must be submitted by noon EDT Thursday 30 September.

Workshops

Workshops are 60 minutes and generate lively interactions between speakers and participants. A minimum of two (2) of the following audience engagement strategies must be included as part of the session structure. 

  • Live polling
  • Breakout rooms for group discussion
  • Large facilitated group discussion
  • Facilitated Q&A

Questions are submitted via a chat function and the session moderator will select and read participant questions and prompt the appropriate panelist to answer. Session moderators will need to connect to two platforms: Zoom interface to present and Slido to view participant questions. 

Live sessions are recorded and available online for one year after the conference. When creating presentation material, speakers must ensure content is free from sensitive or confidential information. 

Live Polling
If you plan to use live polling, session speakers and the moderator will be granted access to Slido to program live polling questions.

Questions should be programmed by Friday 1 October. If necessary, questions can be programmed and/or updated during the live session.

Session agenda
The session will be run by an audio visual technician. Speakers will complete a session agenda that outlines the order of the presentations. 

Workshop Presentation Options

As workshops are developed to be highly interactive, we highly encourage all presentations to be live. 

Option1: Live Presentations

  • Speakers can screen share or upload a PowerPoint or Keynote file in advance.
  • During the live session, speakers will be given access to a virtual cue to advance slides during the presentation.  

Option 2: Pre-recorded Presentations
If necessary, and, will not detract from participant interaction, speakers may choose to pre-record presentations.

  • Each speaker can prepare and upload a unique presentation or, it can be multiple presentations per session.
  • Review the comprehensive recording instructions to pre-record your presentation.
    • Presenters can use Zoom to record their audio and video synced to the presentation
    • PowerPoint or Keynote can be used to record audio only.
    • Presentations must be saved as an MP4 file.
  • Use as quiet area and ensure your microphone is close your mouth. Avoid using the built-in microphone on your computer.
  • Do a test recording and review the final presentation for sound and picture quality.

All pre-recorded presentations and files must be submitted by noon EDT Thursday 30 September.

    LIVE ABSTRACT presentations

    Virtual presentations are presented on Thursday 7 October or Friday 8 October from 13:25 - 14:05. Your presentation date and upload instructions will be e-mailed in advance of the conference. 

    During these highly interactive sessions, participants connect with speakers to view the presentations, ask questions and exchange ideas. On the day of your presentation, you must be prepared to speak in four unique presentation blocks:

    1.  13:25 - 13:33

    2.  13:35 - 13:43

    3.  13:45 - 13:53

    4.  13:55 - 14:03

    Each presentation block is 8 minutes long. During each block, a group of participants will join you in a video chat room for your brief oral presentation (5-6 minute maximum) followed by a short 2-3 minute discussion period. You MUST keep track of time and ensure that you start and end your presentations at the designated times. Notifications will be sent 30 seconds before a presentation end time.

    Required Presentations

    Presentation 1: Live presentation on Thursday 7 October or Friday 8 October

    • Each presentation is 5-6 minutes and you can prepare a PowerPoint or Keynote presentation (10 slides maximum) to present the key findings of your work.  
    • You will screen share your presentation for participants to view during the conference.
    • Watch this instructional video to familiarize yourself with the platform and prepare for your presentation. Presentations are not recorded.
    • All speakers will be encourage to schedule a rehearsal. The file does not need to be submitted in advance of the conference.

    Presentation 2: Digital Poster (PDF) OR pre-recorded video presentation (5-10 minutes)

    • Participants will have access to your presentation as of Friday 1 October and be encouraged to view your presentation in advance of the conference.
    • Presentations will be available in the Presentation Gallery to registered participants for one year.

    PDF Poster 

    • PDF files must be 5MB or smaller.

    OR

    Pre-recorded presentation

      The presentation file (PDF or video) must be submitted by 17:00 EDT Friday 24 September.

      Upload instructions will be emailed to presenting authors. 

      Virtual Presentation Features

      Presenters have access to a number of interactive tools:

      • Grant up to 30 participants access to your presentation
      • Screen sharing 
      • Create and implement live polling and show results 
      • Post questions in the discussion forum 

      When visiting your presentation, participants will be able to:

      • Request to join 
      • Ask questions verbally or post in the Q&A box 
      • Interact with the presenter and other participants in the Discussion Forum
      • Participate in live polling
      • View the PDF and pre-recorded presentation

      HAVE QUESTIONS

      Contact us at conference@cpha.ca or 613-725-3769, extension 126.